Food and drink
- Decide who’s cooking: you, or a caterer or food van
- Plan one hot main and something for children
- Ask guests about allergies in advance
- Drinks, ice and somewhere cold to keep them
Space
- Seating for older guests
- Shade for sunny days
- A clear route from the gate to the garden
- A level, firm spot for the food van, if you have one
Weather
- A gazebo or covered area in case of rain
- A back-up plan indoors
- Sun cream and water on hot days
Evening
- Festoon lights or lanterns
- Light on the path to the toilet and the van
- Blankets for when it cools down
Neighbours and guests
- Let the neighbours know, or invite them
- Tell guests where to park
- Agree a finish time for music
- Bins and recycling
A rough timeline for the day
- Morning: set up tables, chairs, shade and lights; put out bins
- An hour before: chill drinks, clear the van’s spot and the way in
- Guests arrive: drinks and nibbles
- About an hour in: the van opens
- Later: cake, music and lights as it gets dark
If you’re using a food van
Measure the gate, check overhead branches, decide where the queue will form and tell the caterer about the ground. Send a photo of the spot. Let neighbours know the van is coming.
After the party
Have a plan for rubbish and recycling, and a few spare bin bags. Put leftover drinks somewhere cool. If neighbours were invited or patient with the noise, a thank-you note or a plate of cake the next day goes a long way.
Toilets
For a big garden party, think about toilets. Keep a downstairs toilet clear and stocked, or hire a portable toilet for very large numbers. Make sure the route is lit after dark.
Quick answers
How early should we book a food van for a garden party?
As soon as you have a date, especially for summer weekends.
Can the van go on the lawn?
Only if it’s firm and dry. A drive is safer.
Planning an event? Tell us about it and we’ll check the date and send a quote.